STEP 5 Developing Monitoring and Evaluation Systems

Establishing M&E systems defines what to monitor and evaluate (activities and outcomes), when to monitor and evaluate (timing and frequency), how to monitor and evaluate (tools and indicators), who will monitor and evaluate, and how to use the results. Early involvement of state auditors and leaders from affected communities in defining appropriate indicators will facilitate a smoother, more realistic monitoring process.

An effective M&E system for recovery should be able to:

  • Track physical progress of reconstruction activities.
  • Track results for other recovery activities outside the scope of reconstruction.
  • Provide regular and comprehensive information on allocation and disbursement of funds (public and private).
  • Provide data for evaluating economic and social impacts of recovery programmes.
  • Inform outcome-based mid-term review of the recovery implementation.

Tools and Guiding Questions

Guiding Questions

How does the M&E system contribute to the transparency of the recovery projects?

Is the M&E system equitable and does it ensure accountability?


Conceptual framework:

GFDRR (2012): Monitoring and Evaluation of Disaster Recovery & Risk Reduction

Katich, Kristina (2010): Monitoring and Evaluation in Disaster Risk Management. EAP DRM Knowledge Notes, No. 21. World Bank. and

Expected Outputs When Using the Tools

  • More efficient use of resources because of systematic priority setting based on surveys, SOPs, procurement procedures, etc.
  • Effective implementation and enhanced ownership (including the affected communities) as institutional structures and communication plans are developed and applied to the concept of BBB.
  • Faster recovery at better quality combined with less risk of prolonged dependency on outside assistance by strengthening resilience.
  • Insurance-related outputs (see “Synergies: Insurance and Resilient Recovery”).